South East Schools Swimming - Calendar
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Gala, School:

South-East Primary Schools Team Championships

Qualifying Round - for national finals

Sat 12 May, 2018 - Spectrum Pool, Guildford

Doors open at 5pm for a 5.15 warm-up, 6pm start.

Invited teams only

Results now available


Results: Download

Conditions: Download

Qualifiers Letter: Download

County Rounds Consolidated Results: Download (v2)

Team Sheet: Download (v3) If you have any problems completing this form, please contact southeast@essa-schoolswimming.com

Event Details

Doors Open 5:00pm
Warm-up 5:15pm (Note this is 15 mins earlier than originally announced)
Start 6:00pm
Finish (estimated): 7:30-8:00pm

Spectators entry fee will be charged for adults (this helps to fund the event)

See notes below:
- Warm-up arrangements
- Programme of Events
- Clarification of Takeover Rules
- Final notes to schools
- Downloads
- Participating Schools

Warm-up Arrangements

We have an estimated 300 swimmers to warm-up in 45 minutes and therefore have determined that we will run warm-up in 10 minute slots in category order:

Small Schools 17:15-17:25
Medium Schools 17:25-17:35
Open Boys 17:35-17:45
Open Girls 17:45-17:55

Please listen carefully to announcements.
There will no diving during warm-ups unless otherwise announced.
There is no allocated lane, but we would expect schools to organise themselves such that there are 3 teams per lane per warm-up slot.

Schools should present themselves for registration in good time to ensure swimmers are changed and ready for their slot. The cooperation of schools in later slots to allow the earlier schools to register is appreciated.

During warm-up, swimmers should avoid blocking the ends of the lanes and swim according to the following convention for safety:
- Odd numbered lanes : Clockwise (swim on the left side of the lane in direction of travel)
- Even numbered lanes : Anti-Clockwise (swim on the right side of the lane in direction of travel)

Programme of Events

The running order for this gala will mirror that to be used at the national finals:

1. Small Schools’ Mixed Stroke Relay Heats
2. Medium Schools’ Freestyle Relay Heats
3. Open Schools Boys’ Mixed Stroke Relay Heats
4. Open Schools Girls’ Freestyle Relay Heats
5. Final Small Schools’ Mixed Stroke Relay
6. Final Medium Schools’ Freestyle Relay
7. Final Open Schools Boys’ Mixed Stroke Relay
8. Final Open Schools Girls’ Freestyle Relay

9. Small Schools’ Freestyle Relay Heats
10. Medium Schools’ Mixed Stroke Relay Heats
11. Open Schools Boys’ Freestyle Relay Heats
12. Open Schools Girls’ Mixed Stroke Relay Heats
13. Final Small Schools’ Freestyle Relay
14. Final Medium Schools’ Mixed Stroke Relay
15. Final Open Schools Boys’ Freestyle Relay
16. Final Open Schools Girls’ Mixed Stroke Relay

If there are fewer than 9 teams entered into an event, the heats for that event will not run and the event will be run as a straight final.

Clarification of Take-over rules

The rule and guidance used by SE Division for in the water takeovers is based on guidance from British Swimming:

RULE: “For relay races for swimmers starting their leg (other than 1st leg) in the water, at least one hand of the swimmer starting in the water must remain in contact with the starting platform until the incoming swimmer has completed their length and touched the end of the lane.
For swimmers starting the race in the water (i.e. 1st leg) at least one hand of the swimmer starting in the water must remain in contact with the starting platform until the start signal is issued.”
GUIDANCE: “The starting platform is any of the starting block, the pool wall at the end of the lane, or a pad attached to the pool wall at the end of the lane; Where two hands are in contact they can be with any combination of the block, wall or pad”
GUIDANCE: “The team of the swimmer who has neither hand in contact with the starting platform before the preceding swimmer touches the end of the lane should be disqualified.”

When the incoming swimmer touches, if the outgoing swimmer is:
Holding with one hand = good takeover – No DQ
Holding with two hands = good takeover – No DQ
Not holding with either hand = illegal takeover – DQ
Note: The position of the feet is immaterial to the decision

Final Notes to Schools

We hope that you are all looking forward to the gala on Saturday.
This is just a short note for a few reminders. Please check the website (http://southeastschoolswimming.org.uk/diary.html?opt=detail&id=160) for the latest updates and any last-minute details.

The top 3 teams in each event will be awarded medals and invited to represent the southeast at the National round in Sheffield on Sat 16th June.
There is a very short deadline for the SE division to advise the organisers of the National Championships of the nominated teams, so please come prepared to accept/decline your place at that gala if successful. A pack will be handed to each qualifying team – please ensure that you collect your medals/pack before departing!

The gala takes place at Guildford Spectrum Leisure Complex, Parkway, Guildford, Surrey, GU1 1UP
At weekends the car park has no zoned restrictions and is FREE. There are 1000 spaces and coach parking is available
Doors open at 5pm – if you arrive before this time, please keep the entrance clear for other users of the centre.

Please ensure that you bring a completed and signed copy of the team list and have this available when you sign-in.
I have updated the form to address a couple of issues that have made it a challenge for some of you to complete.
You may use any of the 3 versions that have been issued for this event (v3 available for download at the above link)
– If you couldn’t complete all entries, please hand write the details on the submitted version.
We have 62 schools to check-in so your assistance with these forms is essential to a smooth start.

Warm-up will start as close to 5:15 as we can and will continue till 6:00.
Team managers will be responsible for their swimmers during the gala at all times, including during the warm-up.
Please ensure they adhere to all safety rules and announcements.
Please also ensure that they report to marshalling in plenty of time for their event.
Team Managers will be provided with a full programme on arrival.

There is plenty of spectator space for parents. Please be aware that there is a small charge for spectators to help fund the gala.
Please ask parents to bring change to save a run on the float. I will try to put the entrance fee on the website.

The gala is being run for the benefit of the swimmers, but must adhere to FINA swimming rules in the interest of fairness.
Occasionally infringements lead to disqualifications and it is understood that this can lead to some disappointment.
Please ensure that all swimmers are familiar with the particular conditions for takeovers at this event (available on the website).
No diving is allowed at any time at the shallow end of the pool. All takeovers at that end will be in the water.
Protests can be accepted in accordance with FINA rules, but these must be made with due respect for the officials.
Protests will only be accepted if made by the Team Manager. These will be handled by the Referee. The decision of the referee must be respected without harassment. No other officials may be approached by the team manager or parents.
Appeals in writing may be considered by the promoter. Appeals must be submitted on the day, stating any material facts and legitimate grounds for appeal.
It should be noted that FINA rules do not permit the consideration of video or photographic evidence from team managers/parents.

Best regards and good luck


Participating Schools

Arundel CofESussex
Ashford PrepKent
Battle Abbey Prep SchoolSussex
Boxgrove PrimarySurrey
Chesham PrepBucks
Cholsey Primary SchoolOxon
Churcher's College Junior SchHants
Crofton Hammond Junior SchoolHants
Daneshill SchoolHants
Dragon SchoolOxon
Ferring CofE Primary SchoolSussex
Fishbourne Primary SchoolSussex
Goldsworth PrimarySurrey
Guildford HighSurrey
Haddon DeneKent
HawleyHurst SchoolHants
Hazelwood SchoolSurrey
High MarchBucks
Hurstpierpoint CollegeSussex
Lady BoswellKent
Lindfield Primary AcademySussex
Maltman's GreenBucks
Medstead CofE SchoolHants
Meoncross SchoolHants
Merton CourtKent
New BeaconKent
Oakhyrst GrangeSurrey
Otterbourne CofE Primary SchHants
Our Lady’sBucks
Oxford High SchoolOxon
Pipers CornerBucks
Ripley CourtSurrey
Rowen Prep SchoolSurrey
Royal Alexandra & AlbertSurrey
Royal KentSurrey
Sibford SchoolOxon
St ChristophersKent
St Cuthbert MayneSurrey
St Edmund’sSurrey
St Hilary’sSurrey
St Johns CE Primary SchoolSussex
St Mary's Bentworth CofE SchHants
St Teresa’sSurrey
The Grey House SchoolHants
The HawthornsSurrey
Waverley AbbeySurrey
Weald CommKent
Windlesham SchoolSussex
Yateley ManorHants

V0-a(PAC): 01-10-2011