The division collects and holds personal data for the purposes of advertising and managing division events. The data comprises names and contact details of past and current school members and is compiled and held in accordance with the provisions of the Data Protection Act 1998.

Personal data is used to identify past and current school members and provide them with information regarding the division and the activities and events it organises. The names and addresses and other contact information of all current members constitute a mailing list used to distribute the information for future events.

The mailing list may, from time to time, be used to distribute material for third parties. In these cases the material distributed must be relevant to school swimming. The mailing list or other personal data is not given or sold to any third party.

The website (www.southeastschoolswimming.org.uk) does not collect or store any personal data. Login codes may be provided to members as a means of allowing access to specific parts of the website: these may be used to identity an individual member and track modification activity but are not linked to any personal information and are not used to track normal browser activity.

The website uses browser cookies to allow page selections and information entered, such as search criteria, to be saved between successive page viewings in a user’s browsing session. These cookies contain randomly generated numbers that can be used to track the sequence of browsing actions performed by a user, but they remain anonymous and cannot be used to identify any individual. The cookies are ‘session cookies’: they are stored on the user’s computer for the duration of their browsing session and are deleted when the browser is closed. Most internet browsers keep session cookies in memory and do not write them to the computer’s file system.